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Handling User Accounts
& Passwords
These are frontline security issues that have
a direct effect on the way you handle your personal
data, such as user accounts and passwords.
| DO's and DON'Ts for
handling accounts & passwords |
| DO'S |
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Use a password with a mix of at least
six mixed-case alphabetic characters,
numerals and special characters.
-
Use a password that is difficult to
guess but easy for you to remember,
so you do not have to write it down.
-
Use a password that you can type quickly,
without having to look at the keyboard,
thereby preventing passers-by seeing
what you are typing.
-
Change your password frequently, at
least once every 90 days.
-
Change the default or initial password
the first time you login.
-
Change your password immediately if
you believe that it has been compromised.
Once done, notify the system/security
administrator for follow up action.
-
Log off when finished using terminals
or PCs in public areas, such as a library
or cafe.
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| DON'TS |
-
Don't use your own name as a login
name in any form (as-is, reversed, capitalised,
doubled, etc).
-
Don't use the name of your spouse or
child in any form.
-
Don't use other information that might
be easily obtained about you. This includes
ID card numbers, license numbers, telephone
numbers, birth dates, the name of the
street you live on, and so on.
-
Don't use a password that contains
all digits, or all the same letters.
-
Don't use consecutive letters or numbers
like "abcdefgh" or "23456789".
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Don't use adjacent keys on the keyboard
like "qwertyui".
-
Don't use a word that can be found
in an English or foreign language dictionary.
-
Don't use a word in reverse that can
be found in an English or foreign language
dictionary.
-
Don't use a well-known abbreviation
e.g. HKSAR, HKMA, MTR.
-
Don't reuse recently used passwords.
-
Don't use the same password for everything;
have one password for non-critical activities
and another for sensitive or critical
activities.
-
Don't write down your password, particularly
anywhere near your computer or file
it in a box file with the word 'password'
written on it.
-
Don't tell or give out your passwords
to other people, even for a very good
reason.
-
Don't display your password on the
monitor.
-
Don't send your password unencrypted,
especially via email.
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Avoid using the "remember your
password" feature associated with
some websites, and disable this feature
in your browser software.
-
Don't store your password on any media
unless it is protected from unauthorised
access (e.g. encrypted with an approved
encryption method).
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The following are some security practices that
can assist system/security administrators in handling
password selection criteria.
| Do's and Don'ts for
system / security administrators |
| DO'S |
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Choose good passwords as initial passwords
for accounts.
-
Use different passwords as initial
passwords for different accounts.
-
Request users change the initial password
immediately upon receiving the new password.
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Change all system default passwords,
including service accounts after installing
a new system.
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Ask users to change their passwords
periodically, at least once every 90
days.
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Automatically suspend a user account
after a pre-defined number of invalid
logon attempts.
-
Restrict a suspended account to only
allow reactivation by manual action
controlled by the system/security administrator.
-
Prevent users from using passwords
shorter than a pre-defined length, or
re-using previously used or old passwords.
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| DON'TS |
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Don't send unencrypted passwords to
users especially via Internet email.
-
Don't disclose or reset passwords on
behalf of unidentified users.
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Don't allow public access to a password
database, such as UNIX password files.
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